CEO’s Virtual Assistant Talk


A is for Articles

Posted in Websites by admin on the May 28th, 2008

What does articles have to do with my website? Well when you write an article regarding something to do with you business you would usually put a link in it back to your website. So one of the best ways to get your website seen is to write articles relevant to your line of work or targeted market, submit them to websites that publish these articles, and then have a link back to your website to get more information.

So go write some articles and don’t forget to put a link back to your website. After all one of the goals of writing an article is to show yourself as an expert in your field.

So happy article writing and tune in next Wednesday for more on websites.

Daily Topics

Posted in Uncategorized by admin on the May 25th, 2008

Because I like to be very organized and because I want you to know what type of thing to expect every day I am setting a topic for each day of the week. Here is what I will be talking about each day.

  • Monday – ABC’s of Marketing: I will be talking about different ways to market yourself.
  • Tuesday – ABC’s of Finances: I will be talking about managing your finances and special tips.
  • Wednesday – ABC’s of Websites: Tips for managing your website.
  • Thursday – ABC’s of Brand Management: The ins and out of brand management.
  • Friday – Q & A Session: I will answer any questions that are asked throughout the week, if no questions are asked I will find a general question about Virtual Assistants to answer.
  • Saturday – Tips for Organization: Just like it sounds. I will offer some tips and little tricks to organizing your business.
  • Sunday – VAs in the News: Discussion of current topics regarding Virtual Assistants and what we do.

Now that you have some idea of what we will be discussing each day feel free to stop in on the days for the topics that you are interested in. Better yet, stop in daily to see all the great discussion.

‘Til tomorrow.

Introduction

Posted in Uncategorized by admin on the April 27th, 2008

Do you find yourself without any time for yourself or family because you ALWAYS have work to do? Well, I have the solution for you. Hire a Virtual Assistant. Maybe you’re saying ‘What, Who?’ There is lots of talk about a Virtual Assistant these days, but what is a virtual assistant and why would you even think about getting one?

My name is Susanna Culbertson and I own CEO’s Virtual Assistant. I am here to answer your questions, give you some tips on things like marketing, organization, etc. So let’s start by answering what is a Virtual Assistant. Well, the answer is quite simple actually. A Virtual Assistant is someone whom you contract with to do work for you. As a virtual assistant I do things such as Telephone Answering Service, Data Entry, Marketing, Email management, Blog management, etc. Basically it would be like you hiring an assistant that would work there with you in your office, but I don’t actually work there in your office. Instead we would communicate by email, phone, fax, Instant Messaging, etc.

You might ask yourself why I would hire a Virtual Assistant instead of an employee. Well, first and foremost you might not need a full or even part-time employee. Instead you might just have a project once or twice a month that you need help with, or maybe you just need someone to help you get caught up on the work you have now. The really nice thing about hiring a Virtual Assistant is that you only pay for the work that is done. You won’t pay for a certain amount of hours per week, just for the amount of time it takes to get your project or work for the week done.

Ok, how about pay? Well, to be honest it depends on what type of work you need done, if you need a rush job done, and how much work you will need done on a monthly basis. There are many factors that can determine the cost that you will pay. However, when you find out the cost you need to remember that Virtual Assistants get paid more per hour because we pay for all our own supplies, equipment, medical insurance, etc. All of these things that you would have to pay for an employee are actually paid by us, even our own taxes.

We have a chart that might help you see the cost of an employee versus the cost of a Virtual Assistant.

5. Cost of an Employee

Salary & Benefits

Salary

$40,000

Gross Hours

2080

Bonus

$2,000

Payroll & Benefits

18%

PTO (Paid Time Off)

Total Compensation

$49,560

Vacation

80

Holiday, Sick Pay, Personal

120

Recruiting

Total PTO

200

Placement (% of annual salary)

25%

Relocation Allowance

$1,000

Gross Work Hours

1880

Expected Term (in years)

3

Annualized Recruiting cost

$3,667

Overhead

10%

Project Downtime

15%

Hardware & Software

Total Overhead & Downtime

470

Annual Allowance for Hardware

$2,000

Annual Allowance for Software

$1,500

Other Deductions

Total for hardware & software

$3,500

Training

40

Office Space

Summary

Useable Space (sq.ft.)

100

Gross Hours

2080

Rent factor

14%

Paid Time Office

200

Gross rentable space (sq.ft)

114.00

Overhead & Downtime

470

Monthly lease (per sq.ft)

$2.50

Other Deductions

40

Total annual office expense

$3,420.00

Total Productive Hours

1370

Summary

Total Employee Expense

$60,146.67

Salary & Benefits

$49,560

Total Productive Hours

1370

Recruiting Cost

$3,667

Effective Hourly Rate

$43.90

Hardware & Software

$3,500

Office Space

$3,420

Total Employee Expense

$60,146.67

Average cost per hour for CEO’s Virtual Assistant is $25

So I hope that I have answered some of your questions regarding Virtual Assistants. Check back to find out more on Virtual Assistants and how you could use one.